Cancellation and Termination of Property Management Services

It is the goal of HappyDoors to satisfy your management needs and engage in a successful business relationship. We understand that owners have varying needs and there may come a time where you no longer need our services such as selling the property or moving into it.

Please review the following policies for cancellation.

Written notice

• The HappyDoors management contract accepts a 60 days written notice prior to the end of the term listed within the PMA. Please refer to your management contract.
• The HappyDoors policy is to give cancellation of management by US Mail.
• If an owner sends a cancellation of management by US mail, the cancellation notice period begins on the date that the notice is received by HappyDoors.
• HappyDoors may, at it’s discretion, accept cancellation of management by email.

Notice to current tenants

• If the lease is month to month or coming to an end, HappyDoors can issue a notice to vacate. The minimum notice period is 45 days.
• If the lease is still in effect, HappyDoors will notify current tenants the date HappyDoors will no longer manage the property and that HappyDoors forwards all security deposits to the owner or new managing agent.
• It is the owner’s responsibility or their newly appointed agent to advise tenants where to make future rental payments and work requests after the notice period.

Distribution of documents

• HappyDoors will supply current tenant documentation to the owner or their agent which includes copy of lease documents, move in documentation, and move out documentation.
• If the owner has employed new management, it is the owner’s responsibility to instruct them to pick up documents, keys, and any other necessary materials at the HappyDoors office.

Final distribution of funds

• HappyDoors will distribute funds, and final statements to the owner within 60 days after the terminating date of management.
• The security deposit will be transferred within 5 business days after the last day of the notice period.
• HappyDoors will issue a 1099 for funds collected during the current tax year when the tax year ends. It is the owner's responsibility or their newly appointed agent to notify the tenant that the security deposit has been transferred and the amount of the deposit received.